Application Form

Please ensure you complete the application form as accurately as possible giving as much detail about why you are applying. This information is used to assess your needs for housing in line with our criteria.

Tenancies are normally offered to applicants 65 years of age or over however in exceptional circumstances an application from someone under 65 may be considered. Initially all applicants must be capable of living independently in all respects.

Applicants may be resident in Scotland or alternatively non-resident but have a connection with Scotland and a need for housing back in Scotland.

Colinton Cottage Homes has a “No Pet” policy.

Please note we reserve the right to refuse an application (This is based upon the Housing Manager’s assessment and/or the Applicant not meeting the criteria as stated in our constitution).

If you’d rather complete a paper form, please download and print it below:

Colinton Cottages Application Form (.docx)

If you are applying jointly please complete both sections.

Applicant

Joint Applicant

Title

First Name

Last Name

Present Address & Postcode

Date of Birth

Contact Telephone

Mobile Telephone

Relationship to Applicant

It is the responsibility of applicants to advise Colinton Cottage Homes of any changes in their housing needs. If you are invited to view a property, the Housing Manager will discuss your housing needs with you and may carry out a home visit prior to offering you a property at Colinton Cottage Homes.

The Housing Manager’s decision is final in the allocation of Colinton Cottage Home properties.

Please indicate if you would also consider first floor accommodationYesNo

Please describe in detail why you want to move home and apply for a tenancy with Colinton Cottage Homes.

This part of the application is about providing the name and address of the person you wish the staff of Colinton Cottage Homes or Hanover Telecare to contact in an emergency.

Emergency Contact

Name

Address

Telephone

Mobile Telephone Number

Please note if you are offered a tenancy, we may request details of two referees.

DECLARATION BY APPLICANT (S)

I/We hereby declare that the foregoing particulars contain a true statement of my/our position and circumstances. In the event of my /our being given the occupancy of a cottage, I/we agree to abide by the Rules of the Society.

GDPR Fair Processing Notice
HOW WE USE YOUR PERSONAL INFORMATION

We, the Aged Christian Friend Society of Scotland (ACFSOS), are the controller of the personal information that we hold about you, which means that we are legally responsible for how we hold and use personal information about you. It also means that we are required to comply with data protection laws when holding and using your personal information. We take the issue of security and data protection seriously and strictly adhere to guidelines published in the Data Protection Act of 2018 and the General Data Protection Regulation (EU) 2016/679, together with any domestic laws subsequently enacted.

We have appointed a Privacy Officer, who is the Manager of Colinton Cottage Homes, who ensures that we comply with data protection laws. If you have any questions about this statement or how we hold or use your personal information please contact our Privacy Officer by;
e-mail: office@colintoncottages.org ; telephone on 07770 499700; or in writing to: The Privacy Officer, Colinton Cottage Homes, 4A Redford Road, Edinburgh, EH13 0AA

What personal information do we hold about you and why?

We hold a copy of your housing application for a tenancy with Colinton Cottage Homes.
Name
Address
Date of Birth
Contact Telephone Numbers
Email
Details of your current housing/social/health situation
Supporting statement for housing
Name, address, email and telephone number of proposed keyholder.

This information is held on Colinton Cottage Homes data base system, which is password, protected. When you advise us that you no longer wish to be on the waiting list then your application is deleted from our database.

Should you be offered and accept a tenancy, information from your application is checked with you and used to complete your tenancy agreement.If you become a tenant with us, you will be given a full copy of our GDPR Fair Processing Notice detailing how we process your personal information and with whom we are required to share your information to facilitate preparation and management of your tenancy agreement.

It is important that the personal information we hold on your application is accurate and current, please keep us informed of any changes by contacting our Privacy Officer. The law gives you the right to request the deletion of your personal information where there is no good reason for us continuing to hold it.

We shall not share, sell or distribute any of the information you provide to us without your consent.

Feedback and complaints

You have the right to make a complaint to the:
Information Commissioner’s Office – Scotland,
45 Melville Street,
Edinburgh,
EH3 7HL
Telephone: 0131 244 9001
Email: scotland@ico.org.uk

We may update this statement at any time, and we will provide you with an updated version when we are required to do so by law.